Call for Applications – Grants and Operations Officer

Location: Geneva, Switzerland

Contract type: Open-ended employment

The Medicines Patent Pool (MPP) is a United Nations-backed public health organisation working to increase access to and facilitate the development of life-saving medicines for low- and middle-income countries. Through its innovative business model, MPP partners with civil society, governments, international organisations, industry, patient groups, and other stakeholders to prioritise and license medicines and pool intellectual property to encourage generic manufacture and the development of new formulations.

To date, MPP has signed agreements with 22 patent holders for 13 HIV antiretrovirals, one HIV technology platform, three hepatitis C direct-acting antivirals, a tuberculosis treatment, a cancer treatment, four long-acting technologies, a post-partum haemorrhage medicine, three oral antiviral treatments for COVID-19 and 16 COVID-19 technologies. Through access-focused voluntary licensing, the MPP has enabled the distribution of more than 50 billion doses of essential treatments to patients across 148 countries, saving over $2.3 billion in public health expenditure.

MPP was founded by Unitaid, which continues to be MPP’s main funder. MPP’s work on access to essential medicines is also funded by the Swiss Agency for Development and Cooperation (SDC), Government of Canada, the World Intellectual Property Organization (WIPO) and the Government of Flanders. MPP’s activities in COVID-19 are undertaken with the financial support of the Japanese Government, the French Ministry for Europe and Foreign Affairs, the German Agency for International Cooperation, and SDC.

For more information, please see our website, https://medicinespatentpool.org/

Main Duties/Responsibilities

The Grants and Operations Officer will support an assigned portfolio of grants ensuring compliance with donor guidelines and ensure, timely and accurate reporting and donor audit coordination. The position will also support donor communications, events planning and the proposal process for new grants.

Main Duties/Responsibilities

Grant management

• Support end-to-end grant management processes, including documentation, planning and maintaining the reporting calendar.
• Monitor and stay updated on donor agreements, guidelines and reporting requirements to ensure compliance with applicable donor requirements.
• Organise grant reporting coordination meetings with internal staff and subgrantees as needed.
• Arrange and coordinate grant review and reporting meetings with donor representatives
• Support the grant manager to produce donor reports in accordance with donor requirements, agreed timelines, formats and quality standards.
• Proactively identify opportunities to improve the efficiency of grant management.

Grant applications

• Work with fundraising, programme and finance teams to gather information for new grant proposals
• Assist with drafting compelling and well-structured grant proposals, funding requests and other donor correspondence tailored to specific grant requirement
• Track and document grant applications, submissions status and follow up requirements
• Liaise with the finance department to support statutory and grant audits as required 

Other

• Assist with procurement activities for consultants and service providers, including initiating terms of reference development, drafting requests for proposals, verifying compliance with procurement guidelines and internal policies.
• Monitor budget expenditure and submission of invoices by contractors.
• Support donor communications and events preparations.
• Provide administrative and general operational support as requested by the supervisor.

Requirements

Qualifications and experience

• University degree in relevant field
• Certification in project management desirable
• 3 years of professional experience in communications, project management or key account management. Experience in managing donor-funded projects desirable
• Experience working with cross-functional teams: programme, finance, operations, etc.

Skills and Competencies      

• Demonstrable ability to manage a variety of activities simultaneously and take initiative.
• Demonstrated project management skills, with the ability to plan and prioritise work while adhering to deadlines.
• Excellent communication skills with an emphasis on professional writing; excellent written
• Native level of English. Fluency in another UN language an asset.
• Strong attention to detail and precision in managing documentation
• Experience with Monitoring and Evaluation tools, a strong asset.
• Analysis, problem-solving, sound judgment.
• Ability to work independently with a collaborative and supportive approach to teamwork.
• Ability to work proactively and creatively, anticipating issues and proposing solutions

What We Offer

At the Medicines Patent Pool (MPP), you will join a mission-driven, international organisation working to improving access to life-saving medicines and technologies worldwide. We offer a friendly, inclusive, and diverse workplace, guided by our core values of respect, courage, generosity, and commitment.

As part of our team, you will benefit from supportive and flexible working environment, along with a competitive non-profit compensation and benefits package, including generous paid time off, flexible working arrangements, comprehensive social security and insurance coverage, a monthly contribution toward health insurance, public transport or parking and relocation support for eligible international recruits. Clear objectives, regular performance reviews, continuous learning, and employee well-being are central to how we work and grow together.

How to Apply

MPP respects all individuals regardless of race, gender, ethnicity, sexual orientation, religion, HIV status or disability. All qualified applications are welcome.

If you recognise yourself in this description and wish to join our outstanding team, please send  your application including, CV, motivation letter, diplomas and work certificates to  recruitment@medicinespatentpool.org including “Grants and Operations Officer” in the subject line by 11 January 2026