1.  Overview

The Medicines Patent Pool (MPP) is accepting proposals for the creation of a new portal for the Expression of Interest (EOI) system used by MPP and licence applicants. The selected provider will work closely with MPP’s Legal and Business Development teams to produce the new portal, with activities beginning after selection on 8 December 2019. The selected provider will have to finalise the project by 1 February 2020.

2.  Organisation description

About the Medicines Patent Pool:

The Medicines Patent Pool is a United Nations-backed public health organisation working to increase access to, and facilitate the development of, life-saving medicines for low- and middle-income countries. Through its innovative business model, the MPP partners with civil society, governments, international organisations, industry, patient groups and other stakeholders, to prioritise and license needed medicines and pool intellectual property to encourage genetic manufacture and the development of new formulations. To date, the MPP has signed agreements with ten patent holders for thirteen HIV antiretrovirals, one HIV technology platform, three hepatitis C direct-acting antivirals and a tuberculosis treatment.


3.  Deliverable

The selected provider will be responsible for creating and delivering a new secure and stable EOI portal to the MPP:

3.1      Objective

The MPP uses an EOI process in selecting licensees for particular licences by inviting qualified product developers to apply for licences to manufacture and sell licensed treatments in low- and middle-income countries. Applicants are expected to complete an online EOI form that features a number of questions designed to probe the applicant’s capacity, capabilities and record for manufacturing quality-assured medicines, regulatory plan, and a number of other factors that assist the MPP in its decision-making.

More about MPP’s EOI process can be found here:  https://medicinespatentpool.org/what-we-do/expression-of-interest/

The selected provider will create an online portal that would provide a secure and stable means to accommodate the several workflows inherent to the EOI process, each needing to be walled off from each other as follows:

  • A “Non-blinded” team of MPP is responsible for posting the questionnaire for prospective applicants on the portal and is the sole point of contact with applicants. The Non-blinded team will serve as the “admin” of the EOI portal for all users.
  • Applicants must be able to answer the questions and submit necessary materials within the portal, to be fielded by the blinded team.
  • The non-blinded team fields submitted applications and redacts all materials to remove applicant identifying information prior to submitting the redacted application to the MPP “Blinded” team for evaluation.
  • Further questions or points of clarification are to be relayed from Blinded team through Non-blinded team to applicant, and then back from applicant to Non-blinded team for further redaction as necessary, and then onward again to the Blinded team.
  • Upon completing its evaluation, the Blinded team submits its assessment to the MPP Managers for a final determination on whether to approve or reject the application. This final determination will be communicated back to the Non-blinded team.
  • The Non-blinded team then informs the applicant of the final determination.

The portal must be able to accommodate large files being uploaded and downloaded, must be easily customisable by MPP, and must allow for an expandable number of users, each having a secured log-in and access corresponding to the type of user.

All questions, responses, and relevant documents between the applicant/Non-blinded/Blinded teams should be able to be conveyed within the portal.

Each discrete act by any user should send a corresponding email to the relevant user(s) notifying them that the particular action has been taken and/or that an item requires attention or further action.

(For more details, see the EOI Portal flow represented here)

3.2      Maintenance and Technical Support

Services should at least include:

  • Updating critical software
  • Ensuring stability and continuity of service
  • Ensuring security against data breach
  • Fixing HTML or other errors that would obstruct usability
  • Resolving usability concerns and solving user questions

Please include in your proposal your suggested system for managing issues/requests (error process, response time, priorities, transparency, client monitoring etc.).

4.  Funding available

All proposals must include a budget and budget justification for all costs associated with this project. Costs must detail all components of this project.

5.  Criteria

The proposal will be assessed according to the following criteria:

  • Provision of clear timeline
  • Technical expertise
  • Experience
  • Project management and customer service skills
  • Fluency in English
  • Cost-effectiveness

6.  How to submit proposal

Please send an email to Hannah Moak (hmoak@medicinespatentpool.org) with the subject “RFP – EOI Portal” with your proposal, fees, and proposed timeline for deliverables.

Download this RFP as a PDF.

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